Ely Family Chiropractic
NOTICE OF PRIVACY PRACTICESTHIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Ely Family Chiropractic is required, by law, to maintain the privacy and confidentiality of your protected health information and to provide our patients with notice of our legal duties and privacy practices with respect to your protected health information.
Disclosure of Your Health Care Information
We may disclose your health care information to other healthcare professionals within our practice for the purpose of treatment, payment or healthcare operations. (example)
On occasion, it may be necessary to seek consultation regarding your condition from other health care providers associated with Ely Family Chiropractic. It is our policy to provide a substitute health care provider, authorized by Ely Family Chiropractic to provide assessment and/or treatment to our patients, without advanced notice, in the event of your primary health care providers absence due to vacation, sickness, or other emergency situation.Payment
We may disclose your health information to your insurance provider for the purpose of payment or health care operations. (example)
As a courtesy to our patients, we may submit an itemized billing statement to your insurance carrier for the purpose of payment to Ely Family Chiropractic for health care services rendered. If you pay for your health care services personally, we will, as a courtesy, provide an itemized billing to your insurance carrier for the purpose of reimbursement to you. The billing statement contains medical information, including diagnosis, date of injury or condition, and codes which describe the health care services received. In addition we send patient billings to the home addresses of our patients.Workers Compensation
We may disclose your health information as necessary to comply with State Workers Compensation Laws.
We may disclose your health information to notify or assist in notifying a family member, or another person responsible for your care about your medical condition or in the event of an emergency or of your death.
There may be incidental disclosures of your health information, primarily your name, as you participate in care at Ely Chiropractic. (examples)
When you come into the office for treatment you will be asked to sign your name on a sign in sheet. We may have a bulletin board in the waiting room when the names of referring patients are posted. Your name may be seen on the chart as it sits in the holder outside of our physiotherapy room or in the check out basket at the front desk. Your name or health condition may be overheard by others as we have an OPEN BAY treatment/adjustment room. There may be file or x-ray folders in or outside treatment rooms that have your name on it and health information in it. There my be other instances where your name may be mentioned in the confines of the office while providing treatment, procuring payments or in the operation of Ely Family Chiropractic.Public Health
As required by law, we may disclose your health information to public health authorities for purposes related to: preventing or controlling disease, injury or disability, reporting child abuse or neglect, reporting domestic violence, reporting to the Food and Drug Administration problems with products and reactions to medications, and reporting disease or infection exposure.
Judicial and Administrative Proceedings
We may disclose your health information in the course of any administrative or judicial proceeding.
We may disclose your health information to a law enforcement official for purposes such as identifying or locating a suspect, fugitive, material witness or missing person, complying with a court order or subpoena, and other law enforcement purposes.
We may disclose your health information to coroners or medical examiners.
We may disclose your health information to organizations involved in procuring, banking, or transplanting organs and tissues.
We may disclose your health information to researchers conducting research that has been approved by an Institutional Review Board.
It may be necessary to disclose your health information to appropriate persons in order to prevent or lessen a serious and imminent threat to the health or safety of a particular person or to the general public.
Specialized Government Agencies
We may disclose your health information for military, national security, prisoner and government benefits purposes.
We may contact you for marketing purposes or fundraising purposes, as described below: (example)
As a courtesy to our patients, it is our policy to call your home on the evening prior to your scheduled appointment to remind you of your appointment time or to call after you have missed an appointment. If you are not at home, we leave a reminder message on your answering machine or with the person answering the phone. No personal health information will be disclosed during this recording or message other than the date and time of your scheduled appointment along with a request to call our office if you need to cancel or reschedule your appointment. It is our practice to participate in charitable events to raise awareness, food donations, gifts, money, etc. During these times, we may send you a letter, post card, invitation or call your home to invite you to participate in the charitable activity. We will provide you with information about the type of activity, the dates and times, and request your participation in such an event. It is not our policy to disclose any personal health information about your condition for the purpose of Ely Family Chiropractic sponsored fund-raising events. We also send regular newsletters and other health and promotional information to the addresses of our patients.
Change of Ownership
In the event that Ely Family Chiropractic is sold or merged with another organization, your health information/record will become the property of the new owner.
Your Health Information Rights
You have the right to request restrictions on certain uses and disclosures of your health information. Please be advised, however, that Ely Family Chiropractic is not required to agree to the restriction that you requested. You have the right to have your health information received or communicated through an alternative method or sent to an alternative location other than the usual method of communication or delivery, upon your request. You have the right to inspect and copy your health information. You have a right to request that Ely Family Chiropractic amend your protected health information. Please be advised, however, that Ely Family Chiropractic is not required to agree to amend your protected health information. If your request to amend your health information has been denied, you will be provided with an explanation of our denial reason(s) and information about how you can disagree with the denial. You have a right to receive an accounting of disclosures of your protected health information made by Ely Family Chiropractic. You have a right to a paper copy of this Notice of Privacy Practices at any time upon request.
Changes to this Notice of Privacy Practices
Ely Family Chiropractic reserves the right to amend this Notice of Privacy Practices at any time in the future, and will make the new provisions effective for all information that it maintains. Until such amendment is made, Ely Family Chiropractic is required by law to comply with this Notice.
Ely Family Chiropractic is required by law to maintain the privacy of your health information and to provide you with notice of its legal duties and privacy practices with respect to your health information. If you have questions about any part of this notice or if you want more information about your privacy rights, please contact Stephen Ely, D.C. by calling this office at (602) 996-8450. If Stephen Ely, D.C. is not available, you may make an appointment for a personal conference in person or by telephone within 2 working days.
Complaints about your Privacy rights, or how Ely Family Chiropractic has handled your health information should be directed to Stephen Ely, D.C. by calling this office at (602) 996-8450. If Stephen Ely, D.C. is not available, you may make an appointment for a personal conference in person or by telephone within 2 working days. If you are not satisfied with the manner in which this office handles your complaint, you may submit a formal complaint to:
DHHS, Office of Civil Rights
200 Independence Avenue, S.W.
Room 509F HHH Building
Washington, DC 20201
This notice is effective as of 2003.